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Finance & Operations

Reimbursement & Expenses Claim to payout, inside payroll.

Expense claims submitted with receipts, checked against policy limits, approved by the right manager and settled through the next pay run instead of a separate payment process.

Reimbursement & Expenses

Sample view
  • Travel claim submitted

    Awaiting manager approval

    Pending
  • Claims cleared for payout

    Current payroll cycle

    Approved
  • Policy breach flagged

    Above grade limit

    Action needed
In this module Category limitsReceiptsPolicy checksApprovalsPayroll settlement

What you get

Configured to your policies and entities, running on the same employee record as every other module.

Category-wise limits and policy checks applied at submission

Receipt upload with duplicate detection

Multi-level approval routing by amount and grade

Settlement through payroll or direct transfer

Who uses it

Employees claim from self-service, managers approve, finance reviews exceptions, and payroll settles without a second payment run.

What it replaces

Claim forms with receipts stapled to them and a reimbursement cheque run.

How it connects

Reimbursement & Expenses shares the employee record with Payroll, Core HR , so data entered once is available to all of them.

Reimbursement & Expenses questions

Can claims be settled outside payroll?

Yes. Approved claims can be settled in the pay run or paid separately, depending on how your finance team prefers to handle cash flow.

Are policy limits enforced at submission?

Yes. Limits by category and grade are checked when the claim is raised, so breaches are visible before an approver spends time on them.